Odoo Changelog — 2025-04-24

Thursday, April 24, 2025

1 change

Refactoring(1)

Code cleanup and technical improvements

[REF] documents(_hr)(_payroll): let employees have their hr documents in their drive

Enterprisemasterdocumentsdocuments_hrdocuments_hr_payrollHigh impact

HR now gets a dedicated Employees folder with a folder for each employee, helping HR teams centralize employee documents without automatically exposing them to employees. Payslips and payroll documents are shared through employee My Drive links or secure email links, with an option to resend payslip access when needed.

Original PR description

Purpose
=======

The goal is to have a folder for each employee where HR Officers can easily centralize the necessary documents,
without the employee having access by default. If an employee needs a document, it can simply be shared with them,
allowing them to find it in "shared with me".

HR > Employees > Alain (avw)

About Payroll
-------------------
We consider that Payroll does not need to access other document sources beyond those already available to HR Officers.
Therefore, Payroll will use the documents from each employee’s folder when necessary.

If Payroll requires additional documents, they will add them directly to the employee’s folder.
It is unlikely that these documents would be inaccessible to HR Officers. In exceptional cases,
Payroll can always manually create a specific folder, which is not a real issue.

Regarding payslips, they will be integrated into document only for the employee via “My Drive”:

Specifications
===========

- 'Payroll' folder become 'Employees' folder and a sub folder is created for each employee (with or without user)
- Allow portal users to own root documents (mandatory to have a my drive)
- Add a button to display the document permission panel on the configured 'Employees folder', directly from the settings.
- Automatically send an access link to the private email address (fallback work email) for payslips that are put to done
- Remove the Send HR Documents Access Link
- Add on the form view of a payslip and in list/kanban view of the payslips an option to "Resend Payslip" in the gear icon

See more details on sub-commits.

Task-4309991

#HR documents#payroll#employee folders#payslips

Purpose ======= The goal is to have a folder for each employee where HR Officers can easily centralize the necessary documents, without the employee having access by default. If an employee needs a document, it can simply be shared with them, allowing them to find it in "shared with me". HR > Employees > Alain (avw) About Payroll ------------------- We consider that Payroll does not need to access other document sources beyond those already available to HR Officers. Therefore, Payroll will use the documents from each employee’s folder when necessary. If Payroll requires additional documents, they will add them directly to the employee’s folder. It is unlikely that these documents would be inaccessible to HR Officers. In exceptional cases, Payroll can always manually create a specific folder, which is not a real issue. Regarding payslips, they will be integrated into document only for the employee via “My Drive”: Specifications =========== - 'Payroll' folder become 'Employees' folder and a sub folder is created for each employee (with or without user) - Allow portal users to own root documents (mandatory to have a my drive) - Add a button to display the document permission panel on the configured 'Employees folder', directly from the settings. - Automatically send an access link to the private email address (fallback work email) for payslips that are put to done - Remove the Send HR Documents Access Link - Add on the form view of a payslip and in list/kanban view of the payslips an option to "Resend Payslip" in the gear icon See more details on sub-commits. Task-4309991